Growing without growing-how to right size your workplace

New technology means that you can grow your business without growing your headcount. Here’s four ways to make sure you right size your workplace:

Here’s how:

  • Measure how your existing space is being used
  • Develop a core and flexible space strategy
  • Plan for change

A common theme that we’ve come across lately when planning new workplaces is “growing without growing”. This means growing business profitability and revenue without growing staff numbers or even reducing staff. This is happening across all business sectors in Australia.

Artificial intelligence, machine learning, and automation means that routine tasks are no longer undertaken by people. Customers accept and embrace doing work that was previously undertaken an organisation. Most of us now accept the reality that to get almost anything done there is an on-line form or a virtual assistant to deal with. Routine tasks have been offshored for a long time now and its only going to increase.

Traditionally workplace strategists and designers asked the question how much will staff numbers grow and how do we plan for growth? Now the question is how do you plan for a workplace that will be area static or even shrink? Combined with the increase in flexible working arrangement, mobile working and economic uncertainty the difference between what you have now and what you need in the future can be significant.

How do you plan for this uncertainty when you are about to renew your lease or relocate to new premises? Here are three things to consider:

Measure how your existing space is being used

An observation study undertaken over a minimum of 2 weeks can show how people are using the workplace vs employed in an enterprise. Combined with a workstyle survey the data can provide a good indication of how many workspaces are required.

Core and Flexible space strategy

Determine what your minimum viable space requirement (core space) is and utilise co-working or flexible space for the rest.

Plan for change

Planning for change can mean flexible lease terms where you structure your lease terms incrementally take up, hand back or sublet space on a regular basis.

The real lesson is don’t just count the number of staff and multiply it by an area per person. You will almost surely get it wrong. A good Workplace Strategy that right sizes your space requirement can save you from paying for space you don’t need.

For more information about how right-size your workplace go to or call me on 0404697318